One miscoded invoice won't sink a job. Two hundred of them will quietly move your margin — and you won't see it until closeout.
The five usual suspects
- Dumping to 'general conditions'The catch-all code that hides every overrun.
- Coding to the wrong jobTwo active jobs with the same vendor is all it takes.
- Materials coded as laborSkews both categories and wrecks future estimates.
- Missing change-order codesExtra work billed against the base contract erases the recovery you negotiated.
- Late codingCoding a month after the spend means decisions were made on wrong numbers.
The fix is at intake
Coding accuracy is won when the invoice arrives, not at month end. AI-assisted coding suggests the job and cost code from the invoice itself, and a clean invoice workflow makes the reviewer confirm rather than retype.
